Wednesday, 22 December 2010

Outlook Email using VBA (Updated)

This is an update to the code supplied here.  The previous article enabled you to send an email though Outlook using early binding.  The code below uses late binding, this means you do not need to worry about Outlook versions.
As before it includes the subject and message body fields as well as the To, Cc and Bcc fields within a standard email format. 
The code could easily be changed to loop through arrays or collections of values for many of these fields.
Private Sub SendOutlookEmail()
'-- Creates and sends a new e-mail message with Outlook --

    ' These are members of the referenced object model which _
      are unavailable due to late binding.  They have been _
      replaced with the numbers they represent

    Const olMailItem    As Integer = 0
    Const olTo          As Integer = 1
    Const olCc          As Integer = 2

    Dim oOutlook        As Object 'Outlook Application
    Dim oMailMsg        As Object 'Outlook MailItem
    Dim oRecipient      As Object 'Outlook Recipient
    Dim oRecipType      As Object 'Outlook Recipient Type

    On Error GoTo ErrTrap

    ' Create the Outlook session
    Set oOutlook = CreateObject("Outlook.Application")

    ' Create the message
    Set oMailMsg = oOutlook.CreateItem(olMailItem)

    With oMailMsg
        ' Request a receipt ?
        .ReadReceiptRequested = False
        ' Keep copy in 'Sent Items' ?
        .DeleteAfterSubmit = False
        ' Your email address or 'team mailbox' address
        .SentOnBehalfOfName = ""
        ' Message subject
        .Subject = "Subject Here"
        ' Add message body
        .Body = "Email Message Here"

         'Add 'To' recipient(s)
        Set oRecipient = .Recipients.Add _
        oRecipient.Type = olTo
         'Add another 'To' recipient
        Set oRecipient = .Recipients.Add _
        oRecipient.Type = olTo
        ' Add 'Cc' recipient(s)
        Set oRecipient = .Recipients.Add _
        oRecipient.Type = olCc

        ' Loop through an array to attach files
        For l = 0 To UBound(varFile)
            If Not IsEmpty(varFile(l)) Then
                .Attachments.Add varFile(l)
            End If
        Next l

        ' Display to user or Send email

    End With

    Set oOutlook = Nothing
    Set oMailMsg = Nothing
    Set oRecipient = Nothing
    Set oRecipType = Nothing

    Select Case Err.Number
        Case Is = 0
            ' All okay, continue
        Case Is = -284147707
            MsgBox "You have exceeded the storage limit on your mailbox. " _
                & "Delete some mail from your mailbox or contact your " _
                & "system administrator to adjust your storage limit." _
                 , vbInformation, "Error Message"
        Case Else
            MsgBox "An error has occured:" & vbCrLf & vbCrLf _
                & Err.Number & " - " & Err.Description, "OutlookEmailFunction"
    End Select
End Sub

As always, if you have any questions do let us know via the comments section.

Saturday, 18 December 2010

Lotus Notes Email using VBA

The code I’m sharing with you today will enable you to send an email using VBA through  Lotus Notes.  It uses late binding so you do not need to use references to Lotus Notes, which in turn means you do not need to worry about your users Lotus Notes version.  I say this, though in practise this may not always be the case.  Lotus Notes is often rather frustrating, as many users will testify :)

As well as the subject and message body the routine allows you to specify the To, Cc and Bcc fields within a standard email format. 

The example below shows the code to attach a single file. This could easily be amended to loop through an array or collection of file addresses.

Sub SendAnEmailViaLotusNotes()

    Dim WS As Object
    Dim Session As Object
    Dim DB As Object
    Dim uiDB As Object
    Dim NotesAttach As Object
    Dim NotesDoc As Object
    Dim RichTextBody As Object
    Dim RichTextAttachment As Object
    Dim StyleBold As Object
    Dim StyleNorm As Object
    Dim StyleUnderline As Object
    Dim StyleFont10 As Object
    Dim Server As String
    Dim MailFile As String
    Dim TheUser As String
    Dim UserSig As String

    Dim strEmailTo As String        ' email To field
    Dim strEmailCc As String        ' email Cc field
    Dim strEmailBcc As String       ' email Bcc field
    Dim strEmailSbj As String       ' email Subject
    Dim strEmailBdy As String       ' email Body (message text)
    Dim strEmailAtt As String       ' email attachment

    Application.DisplayAlerts = False   ' turn off Excel alerts

    On Error GoTo ErrorMsg              ' on error goto ErrorMsg section...

' --- Set-up connection to Lotus Notes and Create Email object
    Set WS = CreateObject("Notes.NotesUIWorkspace")
    Set Session = CreateObject("Notes.NotesSession")

    TheUser = Session.UserName
    UserSig = Session.CommonUserName
    Server = Session.GetEnvironmentString("MailServer", True)
    MailFile = Session.GetEnvironmentString("MailFile", True)

    Set DB = Session.GetDatabase(Server, MailFile)
    Set NotesDoc = DB.CreateDocument

    Set RichTextBody = NotesDoc.CreateRichTextItem("Body")

' --- Set-up dist list, message and attachments
    strEmailTo = ""
    strEmailCc = ""
    strEmailBcc = ""
    strEmailSbj = ""
    strEmailBdy = ""
    strEmailAtt = ""

    NotesDoc.SendTo = strEmailTo        ' To...
    NotesDoc.CopyTo = strEmailCc        ' Cc...
    NotesDoc.BlindCopyTo = strEmailBcc  ' Bcc...
    NotesDoc.Subject = strEmailSbj      ' The subject
    NotesDoc.Body = strEmailBdy         ' Any text to be in the email

    ' Attach a file
    If strEmailAtt <> "" Then
        Set RichTextAttachment = NotesDoc.CreateRichTextItem("Attachment")
        Set NotesAttach = RichTextAttachment.EmbedObject(1454, "", strEmailAtt)
    End If

' --- Send the email / save the message in 'Sent' items
    ' False would not save the sent email to the sent items folder
    ' Not sure why, but false send the eamil ?
    NotesDoc.SEND False

' --- Close connection to free memory
    Set Session = Nothing
    Set DB = Nothing
    Set NotesAttach = Nothing
    Set NotesDoc = Nothing
    Set WS = Nothing

    ' Turn on Excel alerts
    Application.DisplayAlerts = True

    Exit Sub

' --- if an error occurs display a message... then exit the macro
    If Err.Number = 7225 Then
        MsgBox "The file " & strEmailAtt & " cannot be found in the specified location", vbOKOnly, "Error"
        MsgBox Err.Number & Err.Description
    End If

    Application.DisplayAlerts = True

End Sub

As always, if you have any questions do let us know via the comments section.

Access, Email, Excel, Lotus Notes, VBA