Lotus Notes Email using VBA

The code I’m sharing with you today will enable you to send an email using VBA through  Lotus Notes.  It uses late binding so you do not need to use references to Lotus Notes, which in turn means you do not need to worry about your users Lotus Notes version.  I say this, though in practise this may not always be the case.  Lotus Notes is often rather frustrating, as many users will testify :)

As well as the subject and message body the routine allows you to specify the To, Cc and Bcc fields within a standard email format. 

The example below shows the code to attach a single file. This could easily be amended to loop through an array or collection of file addresses.

Sub SendAnEmailViaLotusNotes()

    Dim WS As Object
    Dim Session As Object
    Dim DB As Object
    Dim uiDB As Object
    Dim NotesAttach As Object
    Dim NotesDoc As Object
    Dim RichTextBody As Object
    Dim RichTextAttachment As Object
    Dim StyleBold As Object
    Dim StyleNorm As Object
    Dim StyleUnderline As Object
    Dim StyleFont10 As Object
    Dim Server As String
    Dim MailFile As String
    Dim TheUser As String
    Dim UserSig As String

    Dim strEmailTo As String        ' email To field
    Dim strEmailCc As String        ' email Cc field
    Dim strEmailBcc As String       ' email Bcc field
    Dim strEmailSbj As String       ' email Subject
    Dim strEmailBdy As String       ' email Body (message text)
    Dim strEmailAtt As String       ' email attachment

    Application.DisplayAlerts = False   ' turn off Excel alerts

    On Error GoTo ErrorMsg              ' on error goto ErrorMsg section...

' --- Set-up connection to Lotus Notes and Create Email object
    Set WS = CreateObject("Notes.NotesUIWorkspace")
    Set Session = CreateObject("Notes.NotesSession")

    TheUser = Session.UserName
    UserSig = Session.CommonUserName
    Server = Session.GetEnvironmentString("MailServer", True)
    MailFile = Session.GetEnvironmentString("MailFile", True)

    Set DB = Session.GetDatabase(Server, MailFile)
    Set uiDB = WS.CURRENTDATABASE
    Set NotesDoc = DB.CreateDocument

    Set RichTextBody = NotesDoc.CreateRichTextItem("Body")

' --- Set-up dist list, message and attachments
    strEmailTo = ""
    strEmailCc = ""
    strEmailBcc = ""
    strEmailSbj = ""
    strEmailBdy = ""
    strEmailAtt = ""

    NotesDoc.SendTo = strEmailTo        ' To...
    NotesDoc.CopyTo = strEmailCc        ' Cc...
    NotesDoc.BlindCopyTo = strEmailBcc  ' Bcc...
    NotesDoc.Subject = strEmailSbj      ' The subject
    NotesDoc.Body = strEmailBdy         ' Any text to be in the email

    ' Attach a file
    If strEmailAtt <> "" Then
        Set RichTextAttachment = NotesDoc.CreateRichTextItem("Attachment")
        Set NotesAttach = RichTextAttachment.EmbedObject(1454, "", strEmailAtt)
    End If

' --- Send the email / save the message in 'Sent' items
    ' False would not save the sent email to the sent items folder
    NotesDoc.SAVEMESSAGEONSEND = True
    ' Not sure why, but false send the eamil ?
    NotesDoc.SEND False

' --- Close connection to free memory
    Set Session = Nothing
    Set DB = Nothing
    Set NotesAttach = Nothing
    Set NotesDoc = Nothing
    Set WS = Nothing

    ' Turn on Excel alerts
    Application.DisplayAlerts = True

    Exit Sub

' --- if an error occurs display a message... then exit the macro
ErrorMsg:
    If Err.Number = 7225 Then
        MsgBox "The file " & strEmailAtt & " cannot be found in the specified location", vbOKOnly, "Error"
    Else
        MsgBox Err.Number & Err.Description
    End If

    Application.DisplayAlerts = True

End Sub

As always, if you have any questions do let us know via the comments section.

Access, Email, Excel, Lotus Notes, VBA